SneezSafe Privacy Policy

Updated: August 13, 2020

Sneez, LLC (“us”, “we”, or “our”) operates the SneezSafeTM web-based platform at survey.sneezapp.com (“Platform”) and mobile versions of the Platform (collectively, the “Service”). This Privacy Policy describes the information we collect about you and how it is shared or otherwise used, your rights and choices with regard to your information and how we secure your information.

This Privacy Policy applies to Personal Information collected by or on behalf of Sneez, LLC through the Service. Along with this Privacy Policy, please review our Terms of Use, which also govern your access to and use of the Service. By using the Service, you accept and consent to the terms of our Privacy Policy in effect at the time of your visit. 

Please note, we are not a healthcare provider and the Service is not a medical or healthcare service; the Service is not intended diagnose or treat medical conditions. 

1.) Information Collection and How We Use It

“Personal Information” is information that directly or indirectly identifies you or can be used to identify you as an individual.  The following are the categories of Personal Information we collect about you and how we collect it:

Information from Your Employer, University or Referring Organization (as applicable). As part of the initial outreach to use the Service or for you to register, your employer, university or other referring organization that provides or requires the Service for your use may send us your name, mobile number, and employee ID, student ID or other identification number as applicable., We use this information to verify your eligibility to access the Service or to send you the link to register for the Service.

Information You Provide. We collect certain information that you provide when you use the Service. For example, in order to use the Service, you will need to register. As part of registration, we require your name, date of birth, mobile number, state and zip code. If you do not have a US mobile number or you opt-in to email survey reminders, we will collect your email address as well. We use this information to authenticate your identity and assign your user ID.  By registering, you are giving us permission to ask you the questions contained in the survey that is presented to you, and you are agreeing to the provisions of this Privacy Policy and the provisions in the Terms of Use

Once you register, we collect your responses to the health screening, which may include general information about your health and medical care, any symptoms you may be experiencing and in certain cases, information about your potential exposure to others with positive diagnoses for certain conditions. We use this information to provide recommended actions based on guidelines from the Centers for Disease Control and Prevention and any specific information provided by your employer, university or other referring organization. 

For some users, we may also ask if you are interested in participating in a voluntary research study. If you choose to participate, we may collect additional information relevant to the research study, including your sex assigned at birth, race, ethnicity, and information about your health and medical care. Once you consent to participate in a study, your information is passed to the institution conducting the research and subject to the terms of the research protocol and informed consent. Participation in a research study is completely voluntary. NOTE: You may continue to use the health screening survey without participating in a research study. 

Sneez will maintain identified user symptom data and personal information until it is no longer needed for the purposes for which it was collected by SneezSafe for a user’s employer, school or other organization, or by any public health entity, or for research purposes. Once it is no longer needed by the aforesaid entity, Sneez will de-identify the data by removing your name and other personal information, except for zip code, and archive it in secure storage.

We also use your Personal Information to provide the Service; to respond to your requests or inquiries or otherwise communicate with you about or through the Service; and to manage, protect and improve the Service. For example, if you agree to receive text messages, we will use your mobile number to send you reminders and alerts pertaining to your use of the Service. 

To the extent required by law or healthcare mandates of healthcare agencies or government officials in connection with infectious diseases, pandemics or outbreaks, Sneez reserves the right to share any information about individual end users as legally required, and such disclosure shall be deemed not to conflict with other provisions herein.

Information Collected Automatically. We may automatically collect Personal Information about you when you visit or use the Service. For example, we automatically collect your information when you register with the Service. We may also aggregate personal information that we automatically collect in connection with your use of the Service, such that the information no longer identifies you. We may use and disclose such aggregated information for our business purposes. 

We also automatically collect some information and data about your computer or mobile device when you use the Service. For example, we collect your IP address and browser type. We may also use your IP address to collect your general location. This information helps us improve the Service and provide information specific to your use of the Service.

  • Log Data: When you use the Service, we or our service providers, may use assorted technologies that automatically or passively collect information about how the Service is accessed and used. For example, when you access the Service by or through a mobile device, we may collect certain information automatically, including, but not limited to, the type of mobile device you use, your mobile device unique ID, the IP address of your mobile device, your mobile operating system, the type of mobile Internet browser you use and other statistics (“Log Data”). Log Data is not intended to be personally identifying, but if we associate it with you as an identifiable person, we will treat it as Personal Information.

  • Cookies: We use cookies to collect information in order to deliver and improve the Service. Cookies are files with a small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and transferred to your device.

You can instruct your browser to refuse all cookies, to delete cookies that have already been installed in your browser’s cookie folder or to indicate when a cookie is being sent. The help feature on most browsers provides information on how to accept cookies, delete or disable cookies or to notify you when receiving a new cookie. If you do not accept cookies, please be aware that you may not be able to use or access some features of the Service and some features and services of our Service may not work as intended.

In addition to Log Data, we, or our service providers, use cookies to collect information in order to improve the Service and to personalize your experience while using the Service. We also use cookie data and Log Data to maintain and help diagnose problems with the Service and to help administer and audit usage of the Service. Cookie data is not intended to be personally identifying, but if we associate it with you as an identifiable person, we will treat it as Personal Information.

2.) Do Not Track Disclosure; Third-Party Tracking

We do not support Do Not Track (“DNT”) signals or messages and we do not presently have the capability to omit you from usage analytics to the extent that your browser or device sends us a DNT signal or message. Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked. You may be able to enable or disable Do Not Track by visiting the preferences or settings page of your web browser. Other than our service providers (such as our website analytics provider), we do not permit third-parties to track your activities overtime and across websites and the Service for purposes of promoting the third-party’s own products or services. That said, we cannot control third-party tracking and there may be some third-party tracking that occurs without our knowledge or consent.

3.) Information We Share with Others

Customers or Licensees. We will disclose your Personal Information to the entity procuring your access to the Service or the organizations acting on their behalf, as allowed by law. None of these customers or their representatives will have access to information you provide related to clinical research (should you choose to disclose such information through the Service). For example:

  • Your Employer: The organization or health advisor acting on behalf of your employer to provide health screenings through the Service will have access to your Personal Information, including the results of your screening, which is an indication of whether you are cleared to return to work, need follow-up consultation or are not cleared to work. Your employer will only be provided with the categorical result of your screening and will not have access to your responses. If applicable and as allowed by law, your Employer may also have access to your screening responses for the purpose of reducing the spread of illness and monitoring the health of your workplace for as long as you remain employed with that Employer. 

  • Your University (Students): The organization or health advisor acting on behalf of your university to provide health screenings through the Service will have access to your Personal Information, including the results of your screening, which is an indication of whether you are cleared to return to campus, need follow-up consultation or are not cleared to return to campus. Your University will also have access to your screening responses for the purpose of reducing the spread of illness and monitoring the health of the University community. 

  • Your PreK-12 public and private schools: The organization or health advisor acting on behalf of your school to provide health screenings through the Service will have access to your Personal Information, including the results of your screening, which is an indication of whether you are cleared to return to your school campus, need follow-up consultation or are not cleared to return to campus. Your school administrators and health personnel will be provided with the categorical results of your screening and may have access to your responses. Your school administrators and health personnel will also have access to your screening responses for the purpose of reducing the spread of illness and monitoring the health of the school community. 

  • Other Businesses: Other customers may include event operators or venues or other businesses that require health screenings prior to entry or access. Such organizations or health advisors acting on their behalf may have access to your Personal Information, including the results of your screening, which is an indication of whether you are cleared to return to the event/venue/business, need follow-up consultation or are not cleared. The event operator, venue or other business will only be provided with the categorical result of your screening and will not have access to your responses.

Research Institutes. If you opt in to participate in a research study and provide consent, we will share your information with the institution conducting the research study. All further activities involving the research (and use of your Personal Information for such research) will be subject to the informed consent and research protocol to which you consented. We will not retain or have access to your information that is provided solely for purposes of the research study.

Service Providers. We may disclose your Personal Information and other information described under this Privacy Policy to third-party service providers to facilitate the Service, to provide the Service on our behalf, to perform Service-related functions and/or to assist us in analyzing how the Service is used.

Business Transactions. If Sneez, LLC is involved in a merger, acquisition, reorganization, liquidation, change of control or sale, all information we collect, including your Personal Information, may be transferred as a business asset.

Required by Law; Investigations. We reserve the right to disclose any information we collect, including your Personal Information, as needed if that information is requested by law enforcement or public health agencies or if we are required to do so by law, treaty, regulation, subpoena, court order, or by a government entity. We also may disclose your Personal Information to third-parties if we have reason to believe that disclosing such information is necessary to conduct investigations of possible breaches of law, to cooperate in any legal investigation, or to identify, contact, or bring legal action against someone who may be violating any agreement with us, including our Terms of Use.

4.) Security

We strive to implement and maintain commercially reasonable security for Personal Information we collect through the Service. However, please be aware that no method of transmission over the Internet, or method of electronic storage is 100% secure and we are unable to guarantee the absolute security of the Personal Information we collect from you.

5.) Links to Other Sites

The Service may contain links to other sites that are not operated by us. If you click on a third-party link, you will be directed to that third-party’s site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over, and assume no responsibility for the content, privacy policies or practices of any third-party sites or services.

6.) Children’s Privacy

The Service is not directed to children under age 13. Only persons age 18 (or older if the age of majority is higher where they reside) have permission to use the Service. Parents or legal guardians may use the Service to share their child’s information as a household member, but the parent or legal guardian should not let their child use the Service if they are under age. When you submit information to the Service about a child, you agree that the submission of such information is voluntary and that you are the child’s parent or legal guardian and have permission and authority to submit such information.

We do not knowingly collect Personal Information from children under age 13. If you are a parent or guardian and you learn that your child under age 13 has provided us with Personal Information, please contact us at contact@sneezapp.com. If we become aware that we have inadvertently collected Personal Information from a child under age 13, we will take steps to remove that information from our servers.

7.) Notice to Residents of Countries Outside the United States

We are headquartered in and the Service is operated in the United States. The Service is not targeted at individuals outside the United States. If you are located outside of the United States, be advised that any information we collect will be transferred to and stored in the United States, where the data laws may differ from those in the country in which you are located. By using the Service or providing Personal Information to us, you agree that the information will be transferred, processed, used and stored as set forth in this Privacy Policy and the laws of the United States.

8.) Changes to This Privacy Policy

We reserve the right to update or change this Privacy Policy at any time and you should check this Privacy Policy periodically. Your continued use of the Service after we post any modifications to the Privacy Policy through the Service will constitute your acknowledgment of the modifications and your consent to abide and be bound by the modified Privacy Policy.

If you do not consent to the privacy practices as described in the revised version of the Privacy Policy, please do not use the Service in any manner. We will continue to treat previously collected information in accordance with the privacy practices described in the applicable, prior version of this Privacy Policy or as otherwise required by applicable law.

9.) Contact Us

If you have any questions about this Privacy Policy, please contact us at contact@sneezapp.com.